1) Review this guide: Section 1.4 in the “Professional Communications” chapter in our textbook https://openoregon.pressbooks.pub/technicalwriting/

2) Write a memo:

You are the supervisor at your place of employment. The normal working hours are M-F from 8 am – 5 pm. However, fewer clients come to the shop or office over the summer, so the CEO has decided to change the summer hours to 8 am – 3:30 pm. This change will be in effect from May 23rd-August 22nd. It’s currently April 21. The CEO has asked you to write a memo to the part-time employees informing them of this change. In addition, you need to keep in mind that these employees are paid by the hour. Write a memo that explains the reasoning behind this change in hours and also assuages the concerns of the employees. Remember that memos are public documents and you therefore cannot just blame the CEO!

3) Ensure you use the basics of memo writing:

a header
an intro, body, and conclusion
block paragraphs
professional tone